| (This report is based on the survey with | | | | use the same database and business logic all |
| Schools EDP officers handling school ERP and | | | | the modules can interact with each other |
| Other software in school)Definition of School | | | | seamlessly.4. |
| ERP: A single software managing all aspects | | | | |
| of schooling without redundancy and proper | | | | Stand Alone: Data security is generally an |
| inter module data exchange. The data is | | | | issue with stand along software as the data |
| managed centrally.The moment we think about | | | | base is directly accessible by the users. |
| school automation we think of multiple | | | | There are always chances for accidental or |
| software, one for fee, another software for | | | | deliberate loss of data.ERP: Generally the |
| library and so on. Carefully looking at the | | | | data is only accessible only through the |
| school we will easily conclude that a | | | | software interface in a controlled manner. |
| educational institute is a complete city | | | | The server is not in direct access of the |
| within itself. We have functionality starting | | | | users. So critical information is always |
| from HR to finance and a lot of other issues. | | | | intact.5. |
| From school inventory, tuck shop, | | | | |
| examinations we have to manage a lot. So | | | | Stand Alone: Central backup for the entire |
| trying to implement automation individually | | | | system is not possible.ERP: Backup can be |
| leads us to dealing with multiple software | | | | managed centrally with a great ease.6. |
| and multiple vendors and a situation where we | | | | |
| have basically annualized our school system | | | | Stand Alone: Different approach and |
| with computers.Stand alone software for | | | | interfacing for different modules.ERP: |
| school can not only be very difficult to | | | | Generally similar interfacing approach for |
| manage but also can add a lot of redundancy | | | | all modules. Makes it easy for the top level |
| in data entry and ambiguity of information | | | | management to interact.7. |
| within same organization. E.g. when a student | | | | |
| takes admission we have to enter the name in | | | | Stand Alone: Physical movement of data is |
| various software that we are using like | | | | required for reporting.ERP: Multiple access |
| library, fee, examination section software | | | | point can eliminate physical movement of |
| and so on. So basically there is a lot of | | | | reports and other data.8. |
| redundant work in this case. On the other | | | | |
| hand there may be a case when a student | | | | Stand Alone: The dependency level even for |
| already taken TC from the school is still | | | | routine information is higher in stand alone |
| reflecting in the Library software or the | | | | applications.ERP: Routine information issues |
| other software implemented for various other | | | | are generally available with required users |
| modules. In absence of a centralized software | | | | without dependency.9. |
| the procedure of getting clearance from | | | | |
| various sections for the students still | | | | Stand Alone: No possibility for developing a |
| remains tedious and time consuming.A properly | | | | common business logic.ERP: Runs on a common |
| planned single point integrated system | | | | business logic for the institution.10. |
| (School ERP/Education ERP) can facilitate | | | | |
| zero redundancy, inter module information | | | | Stand Alone: Easy to implement.ERP: The |
| exchange and thereby a lot of savings in the | | | | implementation period is a bit lengthy.11. |
| form of time and manual efforts. Following | | | | |
| comparison report is on software | | | | Stand Alone: Low initial investment but |
| implementation at various.Stand alone School | | | | higher recurring expenditure in terms of man |
| software versus School ERP software1. | | | | hrs and usage of stationary for sharing |
| | | | routine information.ERP: Comparatively high |
| Stand Alone: Redundancy of data entryERP: No | | | | initial investment but low recurring |
| redundancy2. | | | | expenditure in man hrs and information |
| | | | sharing throughout the institution.Based on |
| Stand Alone: Ambiguity of information as | | | | the implementation at various schools like |
| different software may show different values | | | | Delhi Public School, St. Annes School, |
| for same thing.ERP: No ambiguity as the data | | | | Rashtriya Indian Military College (Dehradun) |
| is served from central location. Same logic | | | | Welham Boys School, and VDJS (Hissar) and |
| of processing keeps away any such | | | | Bhartiya Vidya Bhavans we have produced the |
| ambiguity.3. | | | | comparison between two different approach for |
| | | | school automation. Most of these schools have |
| Stand Alone: No inter module communication. | | | | upgraded from stand alone software to a full |
| For example there will be no way for the | | | | fledged ERP for schools.I work for Dreamteam |
| library software to know if the caution money | | | | Network Solutions (P) Ltd., and I am in |
| for the library is collected at fee counter | | | | charge of promotions. Our company develops |
| for a particular student.ERP: School ERP | | | | softwares for schools, colleges and |
| systems are specially designed for inter | | | | universities. |
| module information sharing. Since all module | | | | |