| (This report is based on the survey with Schools EDP | | | | ERP systems are specially designed for inter module |
| officers handling school ERP and Other software in | | | | information sharing. Since all module use the same |
| school)Definition of School ERP: A single software | | | | database and business logic all the modules can |
| managing all aspects of schooling without redundancy | | | | interact with each other seamlessly.4. |
| and proper inter module data exchange. The data is | | | | Stand Alone: Data security is generally an issue with |
| managed centrally.The moment we think about school | | | | stand along software as the data base is directly |
| automation we think of multiple software, one for fee, | | | | accessible by the users. There are always chances |
| another software for library and so on. Carefully | | | | for accidental or deliberate loss of data.ERP: Generally |
| looking at the school we will easily conclude that a | | | | the data is only accessible only through the software |
| educational institute is a complete city within itself. We | | | | interface in a controlled manner. The server is not in |
| have functionality starting from HR to finance and a lot | | | | direct access of the users. So critical information is |
| of other issues. From school inventory, tuck shop, | | | | always intact.5. |
| examinations we have to manage a lot. So trying to | | | | Stand Alone: Central backup for the entire system is |
| implement automation individually leads us to dealing | | | | not possible.ERP: Backup can be managed centrally |
| with multiple software and multiple vendors and a | | | | with a great ease.6. |
| situation where we have basically annualized our | | | | Stand Alone: Different approach and interfacing for |
| school system with computers.Stand alone software | | | | different modules.ERP: Generally similar interfacing |
| for school can not only be very difficult to manage but | | | | approach for all modules. Makes it easy for the top |
| also can add a lot of redundancy in data entry and | | | | level management to interact.7. |
| ambiguity of information within same organization. E.g. | | | | Stand Alone: Physical movement of data is required |
| when a student takes admission we have to enter the | | | | for reporting.ERP: Multiple access point can eliminate |
| name in various software that we are using like library, | | | | physical movement of reports and other data.8. |
| fee, examination section software and so on. So | | | | Stand Alone: The dependency level even for routine |
| basically there is a lot of redundant work in this case. | | | | information is higher in stand alone applications.ERP: |
| On the other hand there may be a case when a | | | | Routine information issues are generally available with |
| student already taken TC from the school is still | | | | required users without dependency.9. |
| reflecting in the Library software or the other software | | | | Stand Alone: No possibility for developing a common |
| implemented for various other modules. In absence of | | | | business logic.ERP: Runs on a common business logic |
| a centralized software the procedure of getting | | | | for the institution.10. |
| clearance from various sections for the students still | | | | Stand Alone: Easy to implement.ERP: The |
| remains tedious and time consuming.A properly | | | | implementation period is a bit lengthy.11. |
| planned single point integrated system (School ERP | | | | Stand Alone: Low initial investment but higher recurring |
| Education ERP) can facilitate zero redundancy, inter | | | | expenditure in terms of man hrs and usage of |
| module information exchange and thereby a lot of | | | | stationary for sharing routine information.ERP: |
| savings in the form of time and manual efforts. | | | | Comparatively high initial investment but low recurring |
| Following comparison report is on software | | | | expenditure in man hrs and information sharing |
| implementation at various.Stand alone School software | | | | throughout the institution.Based on the implementation |
| versus School ERP software1. | | | | at various schools like Delhi Public School, St. Annes |
| Stand Alone: Redundancy of data entryERP: No | | | | School, Rashtriya Indian Military College (Dehradun) |
| redundancy2. | | | | Welham Boys School, and VDJS (Hissar) and Bhartiya |
| Stand Alone: Ambiguity of information as different | | | | Vidya Bhavans we have produced the comparison |
| software may show different values for same | | | | between two different approach for school |
| thing.ERP: No ambiguity as the data is served from | | | | automation. Most of these schools have upgraded |
| central location. Same logic of processing keeps away | | | | from stand alone software to a full fledged ERP for |
| any such ambiguity.3. | | | | schools.I work for Dreamteam Network Solutions (P) |
| Stand Alone: No inter module communication. For | | | | Ltd., and I am in charge of promotions. Our company |
| example there will be no way for the library software | | | | develops softwares for schools, colleges and |
| to know if the caution money for the library is collected | | | | universities. |
| at fee counter for a particular student.ERP: School | | | | |